Job Description

Job Description

Job Description

Transaction Coordinator (Part-Time, Hybrid – Bryn Mawr, PA)

We are looking for a  dedicated, energetic, and highly organized Transaction Coordinator to support our real estate team. The ideal candidate is  evolving, collaborative, generous, integrous, and vibrant —someone who is professional, detail-oriented, and passionate about providing exceptional service.

This role requires  a proactive problem-solver who thrives in a fast-paced, ever-changing real estate environment , communicates effectively, and takes ownership of their work. The ability to  adapt to new technology, manage digital tools efficiently, and oversee a virtual assistant is essential.

This is a  part-time hybrid position, requiring in-office presence  two days a week in Bryn Mawr, PA .

$20 - $22 hourly

• Coordinate and attend all closing procedures, such as moving schedules
• Ensure inspections are scheduled and assist with negotiating and completing any necessary repairs
• Save customer information in the CRM system, forward all necessary paperwork to the office broker for file compliance, and track transaction activities
• Help agents, customers, and other parties with all escrow paperwork, including appraisals, titles, and mortgage loans
• Supervise all administrative duties for home buyer and seller transactions from contract to close

Transaction Management & Compliance

• Oversee all buyer and seller transactions from contract execution to closing
• Ensure all contracts and listings comply with industry regulations and brokerage policies
• Manage transaction checklists and deadlines to ensure a smooth closing process

Client & Team Communication

• Serve as the main point of contact for clients, agents, lenders, and service providers, ensuring timely and effective communication
• Keep the team updated on transaction statuses and flag any potential issues needing attention
• Provide  exceptional client service by anticipating needs, addressing concerns, and offering solutions

Coordination, Technology & Organization

• Schedule and coordinate inspections, repairs, and closing procedures
• Maintain organized vendor and service provider records
• Handle post-closing disbursements, filings, and required compliance documentation
• Update and manage tasks in  Asana to keep transactions on track
• Track new listings and contracts in the  CTE system
• Effectively manage a virtual assistant , ensuring tasks are delegated efficiently and completed on time
• Utilize and adapt to new real estate technology tools to streamline processes and improve efficiency

Who You Are:

• Tech-Savvy & Adaptable: You are comfortable using real estate software, CRMs, and communication tools and can quickly learn new platforms
• Professional & Kind: You take pride in your work, communicate with clarity, and value positive interactions with clients and team members
• Highly Responsive & Collaborative: You are a proactive team player who ensures no detail falls through the cracks
• Accountable & Humble: You take ownership of mistakes, learn from them, and continuously seek improvement
• Energetic & Enthusiastic: You bring a vibrant, solutions-oriented mindset and a passion for helping others
• Growth-Minded: You embrace learning opportunities and can navigate the  ebbs and flows of the real estate industry with confidence

• Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages highly valued
• Real estate license preferred
• High school or equivalent required, some college experience preferred
• Candidates should be organized and able to communicate written and verbal information to clients accurately and clearly
• Motivated to serve people and provide excellent customer service

The Nicole Klein Team is a high-performing real estate team based in Bryn Mawr, PA , at our eXp Realty office . We serve the Main Line to the Jersey Shore , focusing on integrity, collaboration, and continuous growth .

With a proven track record , we sold over 80 units last year, totaling $50M+ in volume . Our client-first approach, innovative marketing, and market expertise set us apart.

Meet Our Team:

• Nicole Klein – Team Lead
• Amy Howe – Director of Operations
• Erica McDonald, Caroline Kell, Katherine Harris, Joseph Weeks, Monica DiRenzo, and Gary Stevens – Licensed Agents

We embrace technology, learning, and personalized service to create exceptional experiences.

Vision: For team members to have a big life and legacy

Mission: To provide concierge-level service

Core Values: Generous, Integrous, Vibrant, Evolving, Collaborative

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