Job Description

A leading investment firm is hiring a dynamic, driven, and highly adaptable Executive Assistant to support the CEO. This is an exceptional opportunity for a self-starter with an entrepreneurial mindset and a passion for excellence to thrive in a high-impact environment. Success in this role requires someone who embraces complexity and change, thrives under pressure, and brings a proactive, solutions-oriented approach to everything they do. This is a high-visibility position with direct access to decision-makers, demanding sharp communication skills, impeccable judgment, and the ability to pivot priorities and shift direction.

This is a temp-to-hire opportunity to join a collaborative and high-achieving team that values initiative and accountability. If you're ready to elevate your career and make a meaningful impact, this could be the perfect next step!

Responsibilities

• Serves as a trusted partner to the CEO, providing high-level administrative and strategic support.
• Represents executives in communications with internal and external stakeholders, including drafting responses and managing follow-up.
• Owns complex calendar management, ensuring alignment with shifting priorities and organizational goals.
• Composes and edits correspondence, reports, and other executive-level communications on behalf of leadership.
• Prepares executives for meetings by compiling materials, capturing key takeaways, and tracking action items to completion.
• Acts as a central point of contact between executives, clients, and cross-functional teams to ensure timely decisions and clear communication.
• Contributes to strategic planning and project execution by coordinating logistics, timelines, and follow-ups across departments.
• Drives the progress of critical initiatives by managing timelines, removing roadblocks, and ensuring accountability.
• Conducts research and prepares briefing materials to support informed executive decision-making.
• Develops and maintains operational processes and systems to enhance executive productivity and team efficiency.
• Manages sensitive and confidential information with discretion and maintains meticulous records and documentation.

Ideal Experience

• Bachelor’s degree desired.
• Must have 3-7 years of supporting an executive in financial services.
• Proven experience organizing and leading projects, meeting time-sensitive deadlines.
• Excellent communicator across email, chat, video, and in-person platforms.
• Extremely versatile, dedicated to efficient productivity.
• Strong business acumen with a focus on developing creative solutions.
• Proven ability to handle confidential information with integrity and discretion, exercising sound judgment.
• Develop relationships with clients, vendors, and the team. Strong negotiation skills.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

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